What You Need to Know to Throw a Corporate Event in Austin
When planning an event in Austin, there are some specific quirks to the city that top event planning companies will consider and plan for. Before you do any event planning in Austin, be sure to think through the following:
Weather Considerations: Assume for the worst, and hope for the best
We’ve said it before, but the weather in Austin is something not to trifle with. Austin sits at the crossroads between two wind patterns, making it a battleground between cold air coming down from the north and warm air coming across from the Gulf of Mexico.
What does this result in? Completely unpredictable weather. It may be sunny and beautiful, or that wind might pull in some rain, and you likely won’t know until it’s too late. Good corporate event planners in Austin TX will know how to make a contingency plan and fold it into your budget, so you’re not left out in the rain.
Austin has Popular Events that Make Everything more Competitive
There are a series of events that bring crowds to Austin, making pretty much everything difficult to book. We all have heard about SXSW, but others that companies outside of Austin might not think about is Formula 1 Grand Prix, MOTOGP, and Austin City Limits Music Festival.
During these events you’ll not only need to book early, but venues tend to go extremely quickly. You’ll also want to pad your budget, because the added competition brings higher fees for all event-related services.
Traffic In Austin is Real
Austin-locals experience the pain of traffic all of the time, but traffic might not be something you associate more with Los Angeles than Texas. Austin city planners never expected the city to turn into the hip, in-demand spot that it’s become, so traffic is a constant in Austin.
Great corporate event planning companies can help you plan your schedule accordingly, but know it’s common that roads are congested not just during “rush hour” but all hours of the day. This is especially true for 1-35. If you are coming from North Austin to Downtown, give yourself at least 45-minutes during busy times. The commute may only be 4-5 miles, but think LA traffic! Do your research, and give yourself plenty of time to get where you want to go.
Limitations with Event Venues
What makes Austin so great, is the variety of unconventional venues available. You dream it, Austin has it. However, prized venues come with their own sets of challenges. When planning your event, be sure that your event planning services includes team that knows these challenges and helping you navigate them.
Tight Quarters in the Back of the House: Your event planner should have your team working with caterers that have either worked in your venue before, or are willing to do a detailed site-visit. It's not uncommon for venues in Austin to have back of house space restrictions. Creating an event that’s stylish and logistically sound It's all about getting creative and we know how to do that best.
Parking Options at Your Venue: Parking in Austin is somewhat limited, and street parking may be the only option available. Your planner should be looking into the various options for your guests early on, while communicating clear and concise directions.
Are you planning your next event in Austin?
Need a professional who has done it all before?
Bash Creative is an event planning company that specializes in incredible gatherings that go beyond just great design. We’re known for teasing out smart goals for your event and serve up a stylish execution that will keep your guests buzzing. Located in San Francisco, but often found in New York, Austin, Chicago, Seattle, and beyond.